Your schedule doesn't fill up by hiring more.
It fills up by stopping the loss of patients you already have.
We design the Intelligent Operational Infrastructure for dental clinics in Spain: automatic reminders to reduce no-shows, instant response to Doctoralia, Instagram and Google Ads leads, and systematic follow-up on implant and orthodontics quotes. No extra headcount needed.
How your clinic operates with FlujoAI
From first contact to confirmed appointment in under 5 minutes
Before you grow the team,
look at how much unnecessary work your operation carries.
Your reception spends 10 to 25 hours a week on tasks that shouldn't exist: calling patients one by one to confirm appointments, chasing quotes sent three weeks ago, answering Instagram and WhatsApp messages at 10 p.m., giving arrival instructions scattered across ten different places. Every hour there is an hour not spent on the patient in the chair or treatment room. Some of that work doesn't need to be shared out better: it needs to disappear.
✗ How most clinics operate
- ✗ Appointments confirmed manually every day
- ✗ 20–25% no-shows accepted as normal
- ✗ Sent quotes that nobody follows up on
- ✗ Instagram and WhatsApp DMs scattered with no system
- ✗ Reviews requested "whenever someone remembers"
- ✗ Monthly reports that arrive on the 18th
✓ How they operate after transformation
- ✓ Automatic reminders via WhatsApp and SMS
- ✓ Every slot that frees up is offered to the waiting list automatically
- ✓ Every quote receives 3–5 automatic follow-ups
- ✓ WhatsApp Business and Instagram orchestrated with AI + human escalation
- ✓ Reviews requested automatically after every visit
- ✓ Daily dashboard with occupancy, revenue and schedule in real time
What we transform exactly
Concrete systems on n8n + AI, integrated with the clinic software you already use.
Schedule without no-shows
Automatic WhatsApp and SMS reminders with one-touch confirmation, rescheduling without calls, and a waiting list that fills gaps instantly. Works equally for dental check-ups and laser sessions.
Patient acquisition in 5 minutes
Every lead from your website, Doctoralia, Instagram, TikTok or Google Ads receives a personalised automatic response and, where appropriate, a proposed appointment in under 5 minutes. 24/7.
Quote and treatment follow-up
Implants, orthodontics, periodontics and cosmetic dentistry receive 3–5 automatic follow-ups on key days. Recover 1–3 treatments per month that are currently being lost.
WhatsApp Business and Instagram orchestrated
Unified inbox for DMs and WhatsApp, AI responses for frequent questions (prices, duration, post-op care), human escalation where needed. Zero patients lost because nobody replied at 10 p.m.
Reputation that stops depending on remembering
Automatic Google review requests after every visit. Detection of dissatisfied patients before they write a negative review.
Automatic operational reporting
Daily dashboard with surgery and treatment-room occupancy, full vs empty schedule, revenue per professional, pending treatments and inactive patient alerts.
What an operational transformation looks like
Four phases, and you start with one process — not the whole clinic. No open-ended contracts, no vague promises, no projects that drag on for a year.
We can start with appointments. Or with quotes that never get an answer. Or with patients who haven't been back in two years. First we measure where you are losing them, and we start there. If it works, we move on to the next one.
Refundable audit
We analyse your actual operation: scheduling, patient acquisition, quote conversion, clinic software, patient communication. We deliver a written diagnosis with what to transform first and how much you will recover. From €490, fully refundable if you hire us within 30 days.
System design
We design the architecture: what the AI decides, what n8n does, how it integrates with your management software, where a human signs off. We review it with you before touching anything.
Implementation
We build, connect and deploy. In phases: first what hurts most (no-shows, unanswered leads), then the rest. Results from the first phase.
Monthly maintenance
We don't hand you a system and disappear. 24/7 monitoring, adjustments, improvements and new workflows as the clinic grows.
What we aim to achieve with you
In clinics, industry benchmarks point to significant reductions in no-shows, lead response times and quote conversion when serious automation is applied. We quantify it against your real situation in the audit.
No-shows
Automatic WhatsApp/SMS reminders and re-confirmation the day before. Fewer empty slots without adding calls to the team.
Acquisition and response
Instant response on Doctoralia, Instagram, web and WhatsApp. The conversion of a lead answered in minutes is far higher than one waiting hours.
Quote recovery
Systematic follow-up on implant, orthodontics and cosmetic dentistry quotes in the following days. What cools off today, comes back to the table.
We do not use showcase metrics. We quantify the impact against your real operation in the audit, with the calculation logic in writing.
How it looks by specialty
Three examples of how it would look in different clinic types. Capabilities we design — not real clients we can publish yet.
Dental clinic · 4–8 professionals
Automatic reminders, 24/7 acquisition from Doctoralia and the website, implant and orthodontics quote follow-up, automatic review requests and annual check-up reactivation. The schedule fills itself.
- WhatsApp/SMS reminders
- 24/7 Doctoralia acquisition
- Implant & orthodontics follow-up
- Annual check-up reactivation
- Automatic post-visit reviews
Orthodontics & aligners · long treatments
Orchestrated acquisition from Instagram, Doctoralia and Google Ads. Reminders for the periodic check-ups of a treatment that runs for months. Between-appointment communication that prevents drop-outs mid-treatment. Follow-up on aligner quotes that are still being thought over.
- Instagram & Doctoralia acquisition
- Periodic check-up reminders
- Between-appointment follow-up
- Aligner quotes recovered
Multi-site clinic · 3–10 locations
Centralised operation with consolidated real-time data. Each location keeps its own schedule and software, but the clinical director sees the whole picture without having to ask. Automatic reporting every morning.
- Unified multi-site dashboard
- Automatic daily reporting
- KPIs per professional
- Under-utilisation alerts
Three slots.
Terms we will not repeat.
We are opening three slots on founder terms for projects we can document and publish. In exchange for telling that story — with your permission and your review first — you get a price and a level of support reserved for these three slots.
Founder Pack · 3 slots
€1,950 one-off
Includes
- The full operational audit — included in the pack, not billed separately
- Phase 1 implementation: the system that hurts most in your operation, as defined in that audit
- The first two months of maintenance
From the third month, maintenance from €290/month, no lock-in.
What we ask in return
That you let us publish your case once the system is running, with your permission and your review first. That is the whole deal: founder terms in exchange for a case we can show.
Three slots. Once they are taken, we pull this offer.
- Direct access to the team, no middlemen
- Close hands-on support throughout Phase 1
- Your case documented and published, always with your permission
This isn't automation.
It's real clinical operational transformation.
Clinics coming from prior attempts with "AI solutions" usually end up with chatbots that are glorified contact forms and isolated workflows that break in weeks. What we design here is something else: real branching by treatment type and quote status, integration with your clinical software, human validation where the cost of getting it wrong is high. We don't connect loose tools: we improve the point in the patient journey where you are losing people today, and the rest of the clinic keeps running as it does until you decide to continue.
A real diagnosis.
Written. Signed. And refundable.
We analyse your clinic's operation and deliver in writing what to transform first, how many hours your team recovers and what the impact will be in euros. This is not a sales call. It's real work.
↺ If you hire us within the following 30 days, we deduct 100% of the amount from the project.
Small clinic
€490
refundable
Medium clinic
€790
refundable
Group / chain
€1,200
refundable
What we deliver
- Specific operational questionnaire for dental clinics
- Written diagnosis of bottlenecks and wasted hours
- Map of automatable processes prioritised by revenue impact
- Recommended technical architecture (n8n + AI + integration with your clinic software)
- Realistic estimate of recoverable no-shows and rescuable quotes
- Phased roadmap with concrete timelines
- Fixed-price quote, no surprises
- 45-minute session to present it and answer questions
- The questionnaire is written around how a dental clinic actually operates, not around a generic "company" form.
Request your audit slot
Limited slots · Response in under 24h
Frequently asked questions
Which clinic software do you work with?
With the leading Spanish dental software (Gesden, Klinikare, NS-Dental, Dentalink, Dendoo, Akeito, Infomed Software, Odontonet). And everything common: Doctoralia, Top Doctors, Google Workspace, Microsoft 365, WhatsApp Business API, Instagram Business. If your system is closed or old, we evaluate it in the audit.
How long does implementation take?
Phase 1 — the system that hurts most — goes live in 2–3 weeks from the moment we have access to your practice management software. That detail matters: it is usually the bottleneck, and we will not sell you a deadline that depends on something outside our control. If the system needs many integrations or complex validations it can stretch to 5–6 weeks, and we tell you that in the audit, not afterwards. Later phases follow on, each with its own fixed timeline.
Do I need an in-house technical team?
No. We handle everything: design, implementation, integrations and maintenance. Your team only needs a few days at the start to give us access to the systems and explain how the clinic works internally.
How much does it cost?
It depends on scope. A first implementation phase starts from €6,000, depending on the workflows and integrations. Monthly maintenance is subscription-based from €290/month, no commitment. The initial audit from €490 is deducted in full from the project if you hire us within 30 days. And if you are among the founder programme, there is the Founder Pack: a €1,950 one-off with the full audit, Phase 1 and two months of maintenance included, in exchange for being able to publish your case.
Why do you charge for the audit when others give it for free?
Because ours isn't a 30-minute call. It's real analysis of your operation, a written diagnosis, and a roadmap with a fixed-price quote. The document is yours even if you don't hire us. Charging filters out clinics that aren't serious. So do we.
Is my patient data safe?
Yes. We work with providers that comply with GDPR. Your patient data stays in your clinic software — we connect it, we do not accumulate it. We sign an NDA if needed. Workflows respect each patient's informed consent for communication channels.
What happens after implementation?
The system goes live under monthly maintenance. We monitor, adjust and improve. If the clinic grows or you want to add new workflows, we incorporate them. We don't disappear after delivery.
The real cost isn't the audit.
It's continuing to lose patients you already had.
Every week your clinic accepts a 20% no-show rate as "normal", those are 20 patients who paid dearly for a Google Ads or Instagram ad to arrive, and never sat in the chair or on the treatment table. Multiply that by 12 months. The question is no longer whether operational transformation is "worth it" — it's how many more months you're going to delay it.
Request my audit slot